For all visitors to the website we collect the IP address, the pages you visit, and the date/time of these visits, as part of our standard system logs. These are essential in monitoring the website for intrusion attempts, investigating suspicious activity, and identification and mitigation of potential security and/or performance issues.
No information that may contain personally identifiable details, apart from your IP address, is retained. The information we capture and store in our log files is deleted after 30 days.
Apart from the logs we capture as part of the basic operations of the website, there’s no requirement for you to share your information with us. If you do choose to share your information with us, here’s what we typically request, depending on where and how you’re engaging with us:
We collect this information using MailChimp, a data processor for Allica that provides our mailing list services in line with our instructions. MailChimp is a well-known product for mailing lists, sending billions of emails each month, and employs robust security measures. You can find out more about MailChimp security at https://mailchimp.com/about/security/
Additionally, if we’re permitted, we collect analytical data using Google Analytics, who act as a data processor on our behalf for website visitor analytics. Data for Google Analytics is collected and processed by Google if you allow us to use statistics cookies on your device.
The information you choose to share with us is used for the following based on your preferences:
What we do NOT do:
We restrict access to your data so that only our Head of Marketing and the services manager have access to it. Access to your information is restricted to authorised mailings and we put an unsubscribe link on these in case you’d like your email address to be removed.
We don’t store your data outside of MailChimp or use it for any purposes other than those listed above in “How We Use Your Data”.”
Exceptions to the protection of your data arise:
For the protection of our customers and employees
We’ll never ask you to confirm any personal details via email and if you’re asked to do so, please do not reply and contact us on firstname.lastname@example.org
Make sure you keep your account details and passwords private, do not share them with others, and use a different password for each website. You may want to consider getting a password management app to help you with this.
If you’re using your device on a free/public WiFi network it’s best not to access financial, medical, or personal services unless you’re using a VPN. Otherwise your data may be visible to malicious users.
If you receive an email that appears to be from a trusted source but seems suspicious, forward it back to that source and ask them about it, or pick up the phone and speak with them directly. Don’t click links in an email directly. Instead type them into your browser address bar.
It’s always better to be safe than sorry, especially with your personal details on the internet.
Updates to our Privacy and Cookie policies are available on our website. If you’re subscribed to our mailing list we’ll notify you about updates by email.
Contact Information for Incorrect Data or Queries
If you have any further questions about how Allica uses your personal data, or if you’d like to amend, transport, or delete your data, please contact our Data Protection Officer, Kate Valdar, using any of the following: